Liberation Programs, Inc.
  • Finance
  • Norwalk, CT, USA
  • Salary
  • Full Time

Medical, Dental, Medical and Dependent FSA, 401k, Tuition Reimbursement, LTD, Aflac, Employee Referral Bonus and Company Paid Life Insurance, STD and AD&D,


Accounts Payable Representative for Non Profit Organization

Purpose:

Processing data entry of invoices received for the entire organization and processing the payments related to those invoices.


Duties & Responsibilities:

A/P Data Entry

  • Receive and sort all invoices.
  • Match invoices to receiving documentation as appropriate and obtain necessary approvals, for external invoices, internal petty cash, and employee reimbursements
  • Assign vendor numbers, general ledger account number distributions and invoice amount to be paid to the proper invoices.
  • Enter all data into the Accounts Payable module of the General Ledger system.
  • Coordinate posting the invoices with supervisor.
  • Prepare accounts payable list of open items to be paid and decide by priority on which payments are to be made weekly. Present to supervisor for approval.
  • Obtain W-9 Forms for all vendors and enter Tax I.D. numbers.
  • Maintain accurate consultant information for use in preparing 1099 forms at the end of the calendar year. Assist with 1099 preparation and distribution.
  • Maintain Accounts Payable files by vendor for current fiscal year.
  • Organize Accounts Payable Paid Bills folders, Open Bills folders, and Prior Fiscal Year folders.

Check preparation

  • Select data entry invoices to be paid, enter payment selection into Accounts Payable module, and confirm agreement to list selected from open items approved by supervisor.
  • Coordinate payment method and distribution with vendor- check, electronic payment, etc.
  • Run checks and check register and agree total.
  • Match checks to supporting documentation and file by vendor.

Customer Service

  • Coordinate with vendor representatives the accuracy of the bills and statements and reconcile.

Monthly Closing

  • Run monthly reports (journal checks, prepaid expenses, etc.)
  • Enter all invoices timely for accurate month end close.
  • Perform month-end checklist.

Other

  • Under the direction of the Director of Finance or Accounting Supervisor assist with special projects as needed.
  • Participates in agency performance improvement process
  • Prepare information required for auditors

Education, Skills, Experience:

  • Associate Degree in Accounting preferred
  • 3 years of experience in business administration including Accounts Payable and Customer Service
  • Proficient in Microsoft Office- Word, Excel and Outlook.

Please apply at: https://liberationprograms.applicantpool.com/jobs/

We are aware of a scam that is targeting people on job boards with fake job postings and employment offers. All job postings on our website are valid and should be your source of applying: https://www.liberationprograms.org/careers/

Who We Are:

Liberation Programs is one of Fairfield County's leading behavioral health organizations specializing in treatment for all types of substance use disorders including alcohol, opiates, depressants and stimulants. Our goal is to help individuals and families overcome addiction in order to restore their lives and ultimately strengthen our communities. Liberation provides services for youth, adults and families that include two inpatient treatment programs, outpatient and intensive outpatient services, health education for older adults and people living with HIV/AIDS and other chronic illnesses, treatment and resources for adolescents and their families, education and prevention efforts in the community, and permanent supportive housing for families. In operation since 1971, the agency has sites in Greenwich, Stamford, Norwalk and Bridgeport and served more than 2,400 individuals in our last fiscal year.

Our Mission:

Liberation Programs' mission is to provide prevention, treatment and recovery services to help individuals and their families impacted by substance use and mental health conditions to foster hope and maintain wellness.

Liberation Programs, Inc.
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